Welcome to Eval Insights
Smarter Tracking. Stronger Support.
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Built by a school psychologist who understands the pressure districts face, Eval Insights is more than just software—it’s a strategic solution for managing growing special education demands with clarity and confidence.
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As student needs rise and evaluator shortages strain resources, Eval Insights gives you what you’ve been missing: real-time visibility into evaluation workloads, caseload trends, and staffing needs—all in one intuitive, customizable platform.
With clear dashboards and actionable insights, district leaders can move from reactive to proactive—supporting compliance, reducing evaluator burnout, and ensuring students get the timely services they deserve.
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Ready to take control of your evaluation system?
Let’s plan smarter—together.
THE CHALLENGE
Special Education Demand Is Surging
Over the past decade, school districts across Texas have experienced a dramatic increase in the number of students receiving special education services. Since 2015, the special education population has grown by more than 37%, creating an urgent and sustained demand for high-quality, timely evaluations.
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Yet despite this rising need, the number of qualified school psychologists and educational diagnosticians has not kept pace. In fact, evaluator-to-student ratios now exceed 2,000:1 in many Texas districts—quadruple the National Association of School Psychologists’ (NASP) recommended ratio of 500:1.
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This mismatch between demand and staffing capacity is no longer just a logistical concern—it’s a systemic risk. The consequences are showing up in every corner of the process:
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Evaluator burnout is climbing as professionals are asked to manage more cases than is sustainable.
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Missed timelines are becoming more common, placing districts at risk for non-compliance with state and federal regulations.
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Students wait longer for eligibility decisions, delaying access to the services and supports they need to thrive.
Districts aren’t just stretched—they’re operating in a reactive state, where overburdened staff are putting out fires instead of proactively planning. Without intervention, this pattern threatens not only compliance, but also evaluator retention, family trust, and student outcomes.
THE OPPORTUNITY
Most school districts are operating in survival mode when it comes to special education evaluations. They’re tracking timelines in spreadsheets, juggling paperwork across campuses, and relying on manual oversight to stay compliant.
This reactive model is not just inefficient—it’s risky. Eval Insights offers a transformative opportunity for districts to move from piecemeal management to strategic oversight. Here’s why that shift is critical:
Compliance Isn’t Optional. With rising legal scrutiny and tighter state/federal timelines, districts must have systems that prove compliance in real time. Eval Insights provides timestamped data, overdue alerts, and documentation tools that reduce liability and increase transparency.
Data-Informed Staffing Is the Future. Staffing decisions shouldn’t be made based on instinct or complaints—they should be grounded in actual caseload metrics. Eval Insights surfaces patterns by campus, evaluator, and eligibility type so leaders can make smart, defensible staffing moves.
Burnout Is a System Problem. High turnover among evaluators isn’t just about the workload—it’s about the invisibility of that workload. When leaders can’t see how caseloads are distributed, they can’t fix the problem. Our platform makes invisible labor visible, allowing for timely intervention.
Proactive Planning Is No Longer a Luxury. With enrollment fluctuations, staff vacancies, and expanded service needs, districts can no longer afford to guess their way through scheduling and staffing. Eval Insights turns data into foresight—helping districts plan for tomorrow, not just react to today.